Switching hauling software feels risky, but it isn't. Not when the migration is fully managed, the timeline is days not months, and Haulvana pays you back for making the move.
✓ Free migration on every plan. Self-led or fully managed, your choice
✓ Small shops live in as little as a day. Larger fleets in as little as a week
✓ Switch credits issued when you come on board
✓ Your customers, routes, and records come with you. Nothing gets left behind
You're stuck because switching sounds like a nightmare. Lost data. Days of downtime. Staff who don't know the new system. Customers confused by the change. You've probably been told "easy migration" before. It wasn't.
Here's what's different: Haulvana has built the migration process, not bolted it on. Every one of those fears has a specific answer. Here's exactly how it works.
Most haulers are up and running faster than they expect. Here's why.
01
Set up your environment
We get your Haulvana environment ready using your company info. You can drive this yourself or we handle it for you. Either way, it's done before anything else moves.
02
Move your data, your way
Self-led: we give you ready-made spreadsheet templates for customers, routes, assets, and transactions. White-glove: we request your data directly from your current system and map everything into Haulvana for you. Both options are fully included. We never charge for migration.
03
Get your team Haulvana Certified
Every employee completes certification through the Haulvana LMS. It takes about one to two hours per person. Your whole team is trained and certified before you go live, so nobody walks into day one without knowing the system.
04
Do a live run
Before you flip the switch, we test the full system with you. Routes, billing, dispatch, driver app — everything confirmed working before your operation depends on it.
05
Go live with your customers in the loop
Your customers receive a notification that the system is changing. Nothing feels sudden on their end. You go live with your data intact, your team ready, and your customers informed.
Two ways to migrate. Both included. Both free. Pick the one that fits how your operation works and let's get going.
Self-Led
You drive the process with our templates and support.
1
Download the templates
We send you ready-made spreadsheets covering customers, routes, assets, and transactions. Everything is structured and labelled.
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2
Fill in your data
Pull your records from your current system and populate the templates. Work at your own pace - our team is on standby if you need help.
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3
Upload into Haulvana
Submit your completed files and we load everything into your Haulvana environment, ready for you to review before go-live.
White-Glove
We handle the heavy lifting for you.
1
We request your data
We contact your current provider directly and retrieve your data for you. You don't need to touch your old system.
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2
We clean and map it
Our team organizes, cleans, and maps your customers, routes, assets, and transactions into Haulvana's structure.
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3
We import everything
We load your data into Haulvana and hand it back to you for a final review before your operation goes live.
Because we've built the process, not bolted it on, most haulers are up and running faster than they expect.
Small shop or solo operator
As little as 1 day
Simple data set, fast setup. You can be live before the end of the week you decide to switch.
Larger fleet or multi-truck operation
As little as 1 week
More routes, more data, more people to certify. Still fast. Our team keeps things moving.
Municipal or contract operations
Typically 1–2 months
More stakeholders, more complexity. We manage it all, it just takes a little longer to do it right.
You're not on your own after launch.
The first 60 days after go-live, Haulvana's team is intensively available: answering questions, solving issues, and making sure your operation runs the way it should. After that, world-class support is part of every plan, for as long as you're with us.
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Intensive hands-on support for the first 60 days
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Your team certified before go-live, not after problems start
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World-class support on every plan, ongoing
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Customers notified before the switch, no surprises on their end
Moving doesn't just cost you nothing. It also pays you back.
When you switch to Haulvana, we issue you credits toward your account. Moving off your old system was already going to save you money. Now it comes with something extra for making the call.
Credits are available to new customers switching from another hauling software provider. See full terms below.